PRIVACY POLICY

Last updated October 24, 2024

This Privacy Notice for UMscout ("we," "us," or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

· Download and use our mobile application (UMscout), or any other application of ours that links to this Privacy Notice

What is UMscout?
UMscout is an app developed specifically for Universiti Malaya (UM) students, aimed at enhancing communication between lecturers and students regarding important announcements. Here are the key features of UMscout:

· Notification System: UMscout sends notifications to students about new announcements from their lecturers, helping them stay updated without the need to manually check the university's Spectrum platform.

· User-Friendly Interface: The app offers a clean and intuitive user interface, making it easy for students to navigate and access their announcements.

· Spectrum Integration: It features an interface that displays content from the Spectrum portal in a native-like format, allowing students to easily view and download files.

· Privacy Considerations: Lim Zi Yang, the app's developer, has obtained approval from Universiti Malaya's Department of Information Technology (JTM) to publish UMscout, addressing privacy concerns related to students logging into Spectrum and sharing cookies for crawling announcements.

BY CLICKING "SIGN UP" OR "AGREE," YOU ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTOOD THIS PRIVACY POLICY AND CONSENT TO THE PROCESSING OF YOUR PERSONAL INFORMATION AS DESCRIBED HEREIN.

SUMMARY OF KEY POINTS

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by using our table of contents below to find the section you are looking for.

· What personal information do we process?
When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.

· Do we collect any information from third parties?
We may collect information from public databases, Spectrum Portal and other outside sources.

· How do we process your information?
We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with the law. We may also process your information for other purposes with your consent.

· How do we keep your information safe?
We have adequate organizational and technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure.

· What are your rights?
You may review, change, or terminate your account at any time.

Want to learn more about what we do with any information we collect? Review the Privacy Notice in full.

TABLE OF CONTENTS

1. WHAT INFORMATION DO WE COLLECT?

2. HOW DO WE PROCESS YOUR INFORMATION?

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

5. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?

6. HOW LONG DO WE KEEP YOUR INFORMATION?

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

8. WHAT ARE YOUR PRIVACY RIGHTS?

9. CONTROLS FOR DO-NOT-TRACK FEATURES

10. DO WE MAKE UPDATES TO THIS NOTICE?

11. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

1. WHAT INFORMATION DO WE COLLECT?

Personal information you disclose to us

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

Personal Information Provided by You:
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:

· Names

· Phone numbers

· Email addresses

· Usernames

· Passwords

· Contact preferences

· Spectrum cookies

Sensitive Information:
When necessary, with your consent or as otherwise permitted by applicable law, we process the following categories of sensitive information:

· Student data

Application Data:
If you use our application(s), we may also collect the following information if you choose to provide us with access or permission:

· Mobile Device Access: We may request access or permission to certain features from your mobile device, including your mobile device's camera, reminders, storage, calendar, and other features. If you wish to change our access or permissions, you may do so in your device's settings.

· Push Notifications: We may request to send you push notifications regarding your account or certain features of the application(s). If you wish to opt-out from receiving these types of communications, you may turn them off in your device's settings.

All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies.

The information we collect includes:

· Log and Usage Data: Service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services and which we record in log files. This log data may include your IP address, device information, browser type, and information about your activity in the Services.

· Device Data: We collect device data such as information about your computer, phone, tablet, or other device you use to access the Services. Depending on the device used, this device data may include information such as your IP address, device identification numbers, location, browser type, hardware model, Internet service provider and/or mobile carrier, operating system, and system configuration information.

Google API
Our use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Information collected from other sources

In Short: We may collect limited data from public databases, marketing partners, social media platforms, and other outside sources.

In order to enhance our ability to provide relevant marketing, offers, and services to you and update our records, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, social media platforms, and other third parties.

2. HOW DO WE PROCESS YOUR INFORMATION?

In Short: We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.

We process your personal information for various reasons, including:

· To facilitate account creation and authentication and manage user accounts.

· To deliver services to the user.

· To send administrative information to you.

3. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

In Short: We may share information in specific situations and with specific third parties.

We may need to share your personal information in the following situations:

· Management Transfers: We may share or transfer your information in connection with any merger or acquisition of all or a portion of our management to another team.

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

In Short: We may use cookies and similar tracking technologies to access or store information.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information.

5. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?

In Short: We do offer AI-based products.

Our app utilizes artificial intelligence technology, including AI-powered translation features, to enhance user experience and provide efficient language support.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

We will retain your personal information only for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

7. HOW DO WE KEEP YOUR INFORMATION SAFE?

In Short: We have implemented appropriate technical and organizational security measures to protect your personal information.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure, and we cannot promise that your information will be completely safe.

8. WHAT ARE YOUR PRIVACY RIGHTS?

In Short: You may review, change, or terminate your account at any time.

You may have the following rights regarding your personal information:

· The right to access - You have the right to request copies of your personal information.

· The right to rectification - You have the right to request that we correct any information you believe is inaccurate or incomplete.

· The right to erasure - You have the right to request that we erase your personal information, under certain conditions.

9. CONTROLS FOR DO-NOT-TRACK FEATURES

In Short: Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference.

10. DO WE MAKE UPDATES TO THIS NOTICE?

In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.

11. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

If you have questions or comments about this notice, you may email us at limziyang5119@gmail.com .

12. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

If you would like to review, update, or delete the information we have about you, you can do so by contacting us using the contact details provided above.